And even writes his emails in a different app to avoid getting distracted by his inbox. Srinivas is a fan of ‘batching’ emails (dealing with them only during select times). “Nobody ever changed the world by checking email, so it’s insane that we spend so much time on it.” This meant looking at Time Spent on Email as well as in meetings. Next, he started to dig into the other seemingly “productive” tasks that were getting in the way of real focus. If you start your day this way, you’re going to feel distracted all day long.”
“If you log into Facebook first thing in the morning, every link you click on and every article you read is a decision that’s naturally eroding your willpower. By looking at his daily Productivity Pulse and connecting it to his Distracting Time one of the first things he discovered was that using social media first thing in the morning led to less productive days. The first step was to remove distractions. With an overview of his most productive hours and worst distractions, Srinivas started to experiment and optimize his daily schedule. Not only did this show him negative aspects (like when he was being distracted) but also helped him identify his peak productive hours during the day. Using RescueTime, Srinivas got a clear picture of how he was spending his time over days, weeks, and months.
All of a sudden it’s very clear whether you accomplished it or not.” Nothing offers more clarity than putting a number in front of your goal. “RescueTime exists because we’re dealing with a world of problems that didn’t exist in the past. As Srinivas explains, only time-tracking will tell you the truth about how effective and focused you are. Yet few of us take the time to really understand how we spend our days. No one wants to think they’re distracted, unmotivated, or wasting time. How Srinivas mastered his daily time and focus RescueTime helps me identify not just how I spend my time but also when I’m most likely to do my best work each day.” “In this age of distraction, being able to focus for a long period of time on a single task is a competitive advantage few people have. But he didn’t use RescueTime just for this initial optimization, but also to help maintain his productivity day after day, and week after week. With RescueTime, Jonathan was able to rebuild his schedule around focus, claw back from burnout, and reduce his working hours while getting more done. My phone became my default for when I was feeling uncomfortable.” “When I came up against a problem in my work, I’d start scrolling and browsing. By checking his Productivity Pulse, he already knew that his phone and social media (especially sites like Hacker News) were his biggest distraction. With his schedule optimized, Jonathan decided it was time to optimize other parts of his workday for focus and motivation. “While I had less absolute time, I had more more in time in terms of focused work.” At first, the thought of working less and still hitting his goals seemed impossibleīut he quickly found that even though he had less time to work, he was getting more done. In practical terms, this meant blocking out a 2-hour window first-thing in the morning for focused work and then cutting himself off earlier when he knew his productivity was going to slip. With an accurate understanding of how he spends his time, Jonathan was able to optimize his daily schedule an do his most important work when he’s more productive. You can’t hit any sort of consistency because you’re always guessing.” “Without knowing exactly how much and when you’re working there’s no way to optimize your time. Specifically, his productivity levels were dipping in the evenings when he was more likely to get distracted by social media and entertainment. And it wasn’t great.īy looking at his Productivity by Time of Day, he quickly realized that despite working long hours (often late into the night) and feeling productive, there was a clear diminishing return the more he worked. How Jonathan used RescueTime to optimize his timeĪfter using RescueTime for a few days, Jonathan started to see real data about his productive time.
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